Medical & Dental FSFN Documentation
Routine well exams and dental exams are not just a DCF health plan requirement. Routine visits allow medical and dental providers to closely monitor children’s general health and development, provide age-appropriate screenings, and vaccinations, and identify potential problems early.
Well exam appointments should be scheduled with the child’s assigned Primary Care Provider (PCP) per the Academy of Pediatrics guidelines.
Schedule of Well Child Visits
3-5 days old
1 month old
2-6 months old: every 2 months
9-18 months old: every 3 months
24 months
30 months old
Yearly starting at age 3
Dental exams should be scheduled, per the American Dental Association, after the first tooth appears or by the time the child turns one. Dental assessments and care should continue every 6 months or as indicated by the child’s individual needs.
Case Management Responsibilities
FSFN Medical/Mental Health tab - Review prior to each home visit
o Medical Profile - Confirm correct PCP and review status of vaccines.
o Medical History – Review for most recent well exam and dental visits.
Home visits:
o Review medications with caregiver.
o Review well exam and dental history with caregiver & remind of upcoming appointments per guidelines above.
o Document status of well and dental exams in FSFN Home Visit note, including upcoming appointments.
Medical Records and Physical Health Record Forms – send to the Medical Team at medical@sccfl.org. Behavioral Health Records should be sent to the BHCC Team at behavioralhealth@sccfl.org.
IF entering visits in FSFN Medical/Mental Health Medical history tab:
o Choose correct condition type (Dental or Medical).
o Enter provider’s info and correct provider type.
o Enter correct type of service:
Dental visits = Dental Exam
Well exams = EPSDT or Initial Medical OR Yearly Check-up
All other medical visits = Other
o Enter source of verification (office staff/name, medical records, or Record of Visit Form) and add initials.
Medical Team Responsibilities
Review and update Medical Profile with each entry (PCP, dental provider, MMA/dental plan, vaccine status).
Update physical health medications (per claims/medical records).
Update Medical history tab:
o Physical health visits (per claims review or medical records/healthcare visit forms)
o Dental visits (per claims review)
Upload physical health records to FSFN Medical/Mental Health.